For most businesses, employees are the most important, and often the most expensive, resource. It is important to manage your workforce effectively to make the most of your investment. Effective planning and ensuring that your employees are doing the right job at the right time will maximize productivity. . Gone are the days when individual cards needed to be punched by machine and management teams had to pay people cash based on time worked.
In this digital age, sophisticated time and attendance solutions can manage everything from advanced shift planning and work schedules to automated and accurate calculation of individual payroll, ensuring you have all the resources you need.
This article looks at 10 key benefits of Time Attendance access control .
If you are using or have ever used spreadsheets to plan your employees' shifts, you are well aware of how time consuming they are. An effective time attendance access control solution will have to use a Rota management interface that allows you to create shift patterns and plan your Rota in advance simply. This allows managers to plan according to demand and budget.
2. Ensure your shift schedule stays within your budget
The leading time and attendance solution allows you to easily manage your employee budget. Whether budgets are controlled centrally or managed by individuals responsible for their own budget planning, time and attendance solutions ensure you stay within your forecasted budget and can easily report on planned versus actual budgets.
3. Reduce management and communication time spent on employee contact
Attendance solutions and roster planning solutions can significantly reduce the amount of time HR and managers spend communicating with employees. Once a rotation is planned for the next few weeks or months, it can be released. Each employee can see their planned shifts, upcoming holidays, and even the job roles they are assigned to. This can put an end to the "Can you see if I'm starting work at ......?" phone calls and emails. More advanced solutions allow organizations to post unfilled or available shifts and allow employees to propose their own additional shifts.
4. Reduce payroll costs by accurately monitoring employee time and attendance
A major benefit of tracking time and attendance is the ability to ensure that employees are adhering to their contracted hours, which in turn is a key factor in controlling costs. Employees can clock in or clock out in a variety of ways, whether it's a PIN/Card/Fob reader, a biometric scanner or a mobile app. Whichever method is used, the time and attendance solution can effectively report whether contracted hours are being worked and calculate overtime based on company policy. Intelligent time and attendance solutions can even manage automatic rounding rules so that managers receive only the exceptions deemed important.
Employee payroll and overtime are automatically calculated by the system based on your organization's payroll rates and overtime rates. This not only reduces the time spent on manual calculations, but also reduces the risk of human error, both of which can be costly for any organization.
5. Increase employee trust in your organization
Historically, it was thought that time and attendance machine systems were only designed to reduce payroll costs, so some employees and unions have been opposed to the use of time and attendance systems. In recent years, many employees and unions have not only embraced the use of such systems, but have demanded their use in order to protect employees from exploitation. In a recent ruling by the European Court of Justice, all companies within the EU are required to implement time recording solutions to protect employees.
6. Protect your sensitive data
There's a good reason why HR and payroll offices are locked when left unattended. They contain sensitive data, including employee contact information, contract information and, most importantly, individual pay rates. Business owners need to have a high level of trust in HR and payroll staff because they need to ensure the integrity and confidentiality of the information.. Innovative time and attendance solutions can be configured so that system users are limited to the data they can view or edit. Another important consideration in time and attendance access control systems is user rights.
7. Reduce absenteeism costs
Effectively managing all types of absenteeism is a way to significantly reduce costs and increase productivity. In most organizations, some employees never take leave and are always required to use their last vacation days at the end of the year, and some employees take long periods of sick leave. Managing absences effectively and fairly can be a challenge for any business. Attendance access systems can be configured to align with your company's policies and can be self-selecting based on the absence patterns that you need to investigate or intervene. Real-time and scheduled reporting allows HR teams and line managers to resolve any issues and manage all types of absences with ease.
8. Prevent time fraud or payroll abuse
Manual processes such as timesheets or manager-approved overtime are vulnerable to abuse, fraud or just plain, honest mistakes. With time and attendance systems, everything is transparent, accurate and fully audited. Companies can even install biometric readers, such as fingerprint readers or iris scanners. This eliminates the possibility of partner punching.
9. Easy integration with other applications
Time and attendance software systems can be easily integrated with other applications. For example, if you have an electronic access control system installed, when your employees arrive at work and pass through a door, they create an event in the access control database indicating when and where they arrived. The cost of installing standalone terminals for employees to clock in can be eliminated because the time and attendance access control system can read and collect this information in an integrated manner
10. Get reports at your fingertips
The ability to generate time and attendance access reports at the touch of a button is one of the main advantages of an attendance access solution. A good system will allow you to configure a set of reports that can be scheduled to arrive in your manager's inbox when they are needed, and dashboards can be set up to view real-time data about all the metrics that are important to your business.
Modernized business operations are deployed based on these 10 key advantages of time and attendance access control systems
Save hours of planning time and eliminate spreadsheets.
Ensure your shift schedule stays within your budget
Reduce administrative and communication time spent liaising with employees
Reduce payroll costs by accurately monitoring employee time and attendance
Increase employee trust in your organization
Protect your sensitive data
Reduce absenteeism costs
Prevent time fraud or payroll abuse
Easily integrate with other applications
Get reports at your fingertips
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